The SAVIX Management Information System

The SAVIX Management Information System  Version 2.0, is the culmination of more than 15 years work on SG project performance tracking.

 

We started out in 2005 with an Excel-based MIS, which went through four generations, culminating in 2008 with Version 4.04. (support available on request to hugh@vsla.net).

 

Realising that Excel would be unable to cope with the increasing scale and complexity of the demand, in 2012 we released the first web-server based version.  This allowed data entry in multiple locations, real-time reporting and project aggregation and comparison. Version 2.0, released in April 2018, was a complete rebuild that was more stable, faster and comprehensive, with an improved GUI.
In this section we provide:

  • MIS and Project Administrator's User Guide 2.01 in English and French
  • Data collection forms in 5 languages
  • Explanatory notes to the data collection forms in English and French

Right now the SAVIX MIS is used in 3.832 projects in 75 countries, through more than 1,700 implementing agencies. It covers a total of 13.8 million members in just over 547 thousand groups.

SAVIX MIS manuals

Download
MIS and Project Administrators' User Guide 2.01 English
SAVIX MIS 2.01 User's Manual English.pdf
Adobe Acrobat Document 5.1 MB
Download
Guide d'utilisation pour les administrateurs de SIG et les administrateurs de projet
SAVIX MIS 2.01 User's Manual - French.pd
Adobe Acrobat Document 7.1 MB

Data collection forms for the SAVIX MIS

Data collection forms for the SAVIX MIS in Excel, in English, French, Kiswahili, Portuguese and Spanish. PLEASE ensure that you read, study and absorb the explanatory notes in the next section.                  

Download
Data Collection Form
Language: English
Publication Date: March 2018
Blank data collection form - English.xls
Microsoft Excel Table 54.5 KB
Download
Data Collection Form
Language: French
Publication Date: March 2018
Blank data collection form - French.xls
Microsoft Excel Table 75.5 KB
Download
Data Collection Form
Language: Kiswahili
Publication Date: March 2018
Blank data collection form - Kiswahili.x
Microsoft Excel Table 75.0 KB
Download
Data Collection Form
Language: Portuguese
Publication Date: March 2018
Blank data collection form - Portuguese.
Microsoft Excel Table 80.5 KB
Download
Data Collection Form
Language: Spanish
Publication Date: March 2018
Blank data collection form - Spanish.xls
Microsoft Excel Table 81.0 KB

Data definitions for the SAVIX MIS

These are explanatory notes, which define the data entered on the data collection forms. 

 

It is important that users of the SAVIX MIS study these notes thoroughly. Having recently conducted a data quality review on the SAVIX MIS, we realise that there are significant misunderstandings in many cases of the meaning of the data, particularly among organisations that have not received a formal training from an accredited trainer. If further clarification of any of the terms in these guidelines (English and French) are needed, please contact hugh@vsla.net or hugh_allen on Skype.

 

Download
Data Definitions - English
Publication Date: March 2018
Data definitions - English.doc
Microsoft Word Document 87.5 KB
Download
Data Definitions - French
Publication Date: March 2018
Data definitions - French.doc
Microsoft Word Document 106.5 KB

SAVIX MIS mobile data entry application 2.0

 

The SAVIX MIS mobile data entry application allows the user to enter data on a mobile device, logging on as the Data Entry Officer. The advantages are:

  • GPS data can be automatically collected.
  • Data can be entered offline and later synchronised when a connection becomes available. This means that data collection does not require the user to be at an office, with an online connection, which is often a problem when programmes are operating in remote rural areas. In some cases, where connectivity is an issue, the app is used as a main data entry system in an office, with data being entered from paper data collection forms and later being synchronised, often at another location where the internet is reliable.

The user needs to be aware that the SAVIX MIS must first be set up on a computer and all trainer names entered before the app can be used. Thereafter, the app allows for data entry only, apart from a group performance report, which can be generated in the field to assess the VSLA's profitability.

 

The application can be downloaded from Google Play Store or as an iOS application for Apple devices. The title is:

 

SAVIX Data App

 

See below for the PowerPoint that guides the user through the app download, setup, data entry, synchronisation of individual Field Officers' portfolios and the generation of a Group Performance Report.

 

 

 

 

 

 

 

Download
The SAVIX Mobile Data Entry application: Setup and use
Publication Date: August 2019
THESAV~1.PPT
Microsoft Power Point Presentation 5.2 MB

Table of SAVIX MIS user fees

The SAVIX MIS was launched in 2012, funded by the Bill and Melinda Gates Foundation and the MasterCard Foundation, it was made available at no cost. It was designed to handle up to 1,000 projects but, after a year, more than 2,000 projects were using the system and it became necessary to rebuild it on a new platform to cope with traffic.  It currently covers more than 3,500 projects in 75 countries.  The rebuild was done without donor support and went live in April 2018.  In order to unsure sustainability, it became necessary, in April 2018, to charge for its use.  User fees now cover all of our running and maintenance costs, with some left over to continue development, particularly in terms of user dashboards and administrative systems.  

 

At this time, the system is free until data is entered on 50 groups.  When there are more than 50 groups, fees are charged according to the number of groups that the organisation using the system wants to track.  This is on a declining cost-per-group basis, as the number of groups increases.

 

It is important to understand that anyone can pay to licence a project.  This can be done by the organisation directly implementing the project in the field; by a facilitating agency; a donor or a research institution.  It is also important to understand that many projects can be covered by a single entity, even in different countries.  Once the costs have been paid by whoever is funding access to the system, the implementing organisation will have access to data entry screens and reports.

 

Users should contact savix@softwaregroup.com and give the names of the projects that they want to pay for and should make an estimate of the total number of groups that they expect to have on the system in the following 12 months.  Software Group will then contact them with an invoice.  Once payment is made, the designated projects can be accessed by any user.  If a user decides not to renew payment, their data remains available on the system, but it will not be possible to enter new data at the expiry of the licence period.  There is no charge at this time for maintaining historical data on the system

 

The following table lists the fees, charged in 'bands' of groups These are payable in advance for a year.  In addition to the annual fee, there is a $50 administrative charge.

 


1 - 50 groups

 

51 - 100

 

101 - 250

 

251 - 500

 

501 - 1,000

 

1,001 - 2,500

 

2,501 - 5,000

 

5,001 - 10,000

 

>10,000  'Enterprise' user  Unlimited

Free

 

$ 360

 

$ 660

 

$ 960

 

$ 1,560

 

$ 2,760

 

$ 4,260

 

$ 6,120

 

$11,000